Use precise addresses and entrances
Send the full address of each appointment, including the building name and any visitor entrance instructions. Large offices and hotels may have more than one access point. Check the intended entrance with your host, then share that detail with the booking team so the collection and arrival plans refer to the same place.
Build space between appointments
Separate the meeting start time from the time you want to arrive. Allow room for reception procedures, a walk from the vehicle and changes to the agenda. Journey times depend on conditions, so avoid treating the shortest estimated drive as a guaranteed schedule. Ask the reservations team to review a tightly spaced itinerary.
Give the traveller a single plan
Make sure the passenger has the booking reference, collection details and reservations contact, even if an assistant arranged the journey. If several colleagues are travelling, identify one lead contact. Share only the information needed for the journey, and keep the itinerary easy to read on a phone.
Plan for the final stop
Include the return to the hotel, station or airport instead of leaving it as an informal addition. If the last meeting may overrun, discuss the arrangements for extra time before booking. Send changes to the reservations team promptly so the agreed plan remains clear to everyone involved.
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Send your date, route, passenger count and luggage details. London Direct Chauffeurs handles quotes, bookings and journeys; your confirmation sets out the arrangements agreed for your trip.
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